Society for Music Theory

Publication subventions are available from the Society for Music Theory and will be awarded on a competitive basis to any member in good standing. Awards are intended to reimburse authors for out-of-pocket expenses associated with the preparation and publishing of any article or book in the field of music theory that has been accepted for publication. Among the possible expenses to which the fund may be applied are the copying and setting of musical examples, the payment of copyright or permission fees, the production of graphic and illustrative material, and the development of any relevant computer software, audio material, or other multi-media components essential to the text's production. Funds are not intended to support the basic costs of publication (copyediting, in-house production, printing, binding, distribution, etc.) or costs associated with research and travel. Authors will be expected to submit receipts to the treasurer of the Society, documenting all expenses covered by the award, within twelve months of the date of the award. Authors may not request reimbursement of any expenses that have been, or that will be covered by a grant from another source.

Applications must include five copies of the following items:

1. A cover letter including contact information, and information about other subvention funding for which the author is applying or has already applied.
2. A brief professional biography, clarifying the author's past and current research interests, and listing publications.
3. A short abstract (approx. 1000 words) describing the work to be published and its contribution to the field of music theory.
4. A copy of the article in question, or in the case of a book, drafts of one or two representative chapters. Photocopies should be double-sided to save paper.
5. A letter to the author from the publisher or journal editor, confirming acceptance of the publication, and informing the author about expenses that the publisher or journal will not cover. This letter will probably be distinct from, and more detailed than the original letter of acceptance.
6. A detailed explanation of the expenses to which the grant would be applied. Where possible, documentation itemizing these expenses should be included.
7. Applicants may request funding up to $1500; however, given the limited funds available and the desire to support as many deserving requests as possible, grants may be made in smaller amounts. Applicants are encouraged to seek out matching funding from their home institutions. Only one SMT subvention grant will be awarded to support a given publication.

Grants are awarded twice a year. The deadlines for applications are March 15 and September 15 of each year. Submissions will be evaluated so that successful applications will be announced shortly after the deadline. The Publication Subventions Committee is chaired by the Society's Vice President, Deborah Stein. Applications for the spring round should be postmarked by March 1st and sent to:

Victoria Long
Executive Director
Society for Music Theory
Department of Music
University of Chicago
1010 E. 59th Street
Chicago, Illinois 60637

Any questions may be directed to the Vice President, Deborah Stein.