This statement is currently under review. A revised version will be published in due course. 

 

Approved by the SMT Executive Board February 14, 2019

The Society for Music Theory is committed to providing an environment that defends the ideals of justice, dignity, and equality for all people, and the right to participation and free inquiry in a climate of safety and respect for all members. The Society repudiates and condemns discrimination, harassment, and bullying in any form.

Harassment is conduct that is demeaning, intimidating, threatening, abusive, and which causes offense on the basis of race, national and ethnic origin, color, religion, age, sex, sexual orientation, marital status, family status, physical and mental disability, political belief, affiliation, or activity, and that undermines, frustrates, incapacitates, or causes another person to feel vulnerable. This includes sexual harassment, unwelcome conduct of a sexual nature, creation of a negative psychological and emotional environment based on gender, gender identity, sexual orientation; and racial harassment or conduct that intimidates, excludes, or undermines the self-esteem and violates the dignity and security of individuals based on race, ethnicity, origin, or religion. The SMT condemns bullying, physical or verbal, as well as cyberbullying, or using electronic media to threaten, embarrass, intimidate, or exclude individuals.

Preparedness

  • Registrants for SMT-sponsored meetings will be asked to confirm their awareness of the Policy on Harassment as part of the conference registration process as well as the annual membership renewal protocols.
  • SMT members are expected to comply with the Policy on Harassment in the review process of SMT publications (MTS, MTO, SMT-V); discussion groups (SMT Discuss); and IG interactions.
  • For the annual conference each year, the Local Arrangements Committee will provide the addresses and telephone numbers of local police, rape and crisis centers, emergency rooms, as well as the coordinates for calling security at the conference hotel.
  • Each year, the Annual Meeting Program Book will include this information, along with the procedure for reporting harassing behavior.

Procedure and measures

  • In the event that SMT members are either targets of harassing behavior or are witness to harassing behavior directed at other members at conferences, the recommended procedure is:
    1. Report the incident to the police and hotel authorities;
    2. Inform the SMT President or other Board members;
    3. Where warranted, address a formal written complaint to the SMT President.
  • At the annual conference, SMT Board members and the President will be clearly identifiable by marked nametags, and are prepared to assist.
  • Anyone requested to stop harassing or perpetrating other inappropriate behavior is expected to comply immediately. Continued threatening behavior will result in expulsion from the meeting, and in the case of proven offenses, revocation of membership and honors.

Disclaimer

As a voluntary professional organization with a small staff, the SMT is limited in its ability to respond formally to charges of sexual harassment. Nonetheless, within these constraints the SMT will follow its professional and ethical responsibility to respond to reports of sexual harassment among its membership.

The SMT cannot control the behavior of conference attendees and does not assume legal liability for harassment taking place at the Annual Meeting unless it involves direct, paid employees of the SMT. This statement is informational only and is not a contract, and does not create any legally enforceable protections or obligations on the part of the SMT. It is not intended to, nor should it be used to support a cause of action, create a presumption of a breach of legal duty, or form a basis for civil liability.

The wording of these guidelines has been adapted (with permission) from the AMS Policy on Harassment.

SMT Jacksonville 2024

The Society for Music Theory celebrates its forty-seventh Annual Meeting at the Hyatt Regency Riverfront Hotel in Jacksonville, Florida, November 7–10, 2024.

ABOUT JACKSONVILLE

Visit Jacksonville built a microsite for our attendees to use. Visit the site to learn more about Jacksonville, including where to eat, what to do, and how to get there.

CONFERENCE INFORMATION

Information about the conference can be found on the SMT website

Hotel Reservations 

The Hyatt Regency Riverfront Hotel (225 E Coastline Drive) has reserved a block of rooms for conference attendees. The rates are $169/night for single and double occupancy; $194/night for triple occupancy; $219/night for quadruple occupancy; and $169 for student quadruple occupancy (limited rooms available). Hotel reservations for non-students may be made online.  SMT student members should have received an email with a code to reserve at the student rate; please email Jennifer Diaz at smt@societymusictheory.org if you did not receive the email. 

Using the conference room block at this hotel helps us meet our contractual obligations and keeps you close to all conference activities.

Conference Registration

Conference registration is open and available on our website. The rates are as follows:

Rate Category Early (6/01–9/27/2024) Regular (9/28–11/1/2024)
Student or low-income $70.00 $95.00
Emeritus/Retired $100.00 $135.00
Standard $130.00 $175.00
Student Helpers

We are in need of student volunteers to assist during the conference. Volunteers will receive a registration fee waiver in exchange for 6.5 hours of service. The deadline to apply is September 6

Hotel Accessibility

Every effort will be made to meet the unique requirements of all attendees. For specific needs or questions please contact Jennifer Diaz, Executive Director, at smt@societymusictheory.org.  

Sponsorships

The Society provides several sponsorship opportunities for organizations at our Annual Meeting. 

Exhibits 

The deadline to reserve an exhibit booth is September 6

Program Guide Advertisements 

The final deadline to reserve a program guide ad is September 6